View Vacancy -- 2023-TA-02 - Head of Sector Procurement

Temporary agent (AD)
AD5
40,000 € - 49,999 €

Assisting the responsible officers in the analysis of their procurement needs.

Collecting information and preparation of the Agency-wide consolidated annual procurement plan.

Supporting the responsible officers in ensuring timely implementation of the planned procurement procedures.

1.    Provide coordination to sector Procurement;

2.    Drafts and updates the annual Procurement plan and reports on the implementation of the procurement plan;

3.    Responsible for complex tender files (open procedures, negotiated with at least 5);

4.    Prepare contracts for signature and assists in resolving contractual issues and problems;

5.    Produce periodical and ad hoc reports on Procurement activities and contract management;

In addition, in order to be eligible the candidate must:

  • Be a national of a Member State of the Union;
  • Be entitled to his or her full rights as a citizen;
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Meet the character requirements for the duties involved;
  • Be physically fit to perform the duties linked to the post; and
  • Have a thorough knowledge (min. level C1) of one of the languages of the Union and a satisfactory knowledge (min. level B2) of another language of the Union.

A level of education which corresponds to completed university studies of at least three years attested by a diploma

or,

In the interest of the service, professional training of an equivalent level such as CIPP, Certified International Procurement Professional, and after having completed the training, at least the number of years of relevant professional experience as indicated below:          

Duration of professional trainingProfessional experience
More than 6 months and up to 1 year 4 years
More than 1 year and up to 2 years3 years
More than 2 years and up to 3 years2 years
More than 3 years 1 year

                

                                            


In addition to the above at least 3 years of relevant and proven professional experience gained after obtaining the diploma or after completed the professional training with the to the training linked experience.

A contract offer will be made as a member of the Temporary Agent staff of the agency in accordance with the Conditions of Employment of Other Servants of the European Communities for a five years period, which may be renewed for additional 5 years. The third contract will be for an indefinite period. The successful candidate will be recruited as Head of Sector - AD5.

The basic monthly net pay for this post is EUR 2,952.71 (Step 1) or EUR 3,063.52 (Step 2). The correction coefficient (on the date of publication of this vacancy notice) is 69,6% for Hungary and is already taken in consideration for these amounts.

The step is determined on the basis of professional experience gained after obtaining the diploma of an education required for the position and in line with applicable implementing rules.

In addition, based on personal situation, the following allowances might be granted:

  • Expatriation or foreign residence allowance: 16% or 4% of the basic pay.
  • Annual travel allowance: staff who are entitled to the expatriation (16%) or foreign residence (4%) allowance are entitled to be paid each calendar year a sum representing the cost of travel from the place of employment to the place of origin for themselves and, if they are entitled to the household allowance, for their spouse and dependents (over the age of 2)
  • Household allowance
  • Allowance for a dependent child or person treated as such:
    • Pre-school allowance:
    • Education allowance:
    • School fees: paid by CEPOL for dependent children who joined the staff member in changing the residence to fully respect the article 20 of the Staff Regulations. The school shall be considered as non-fee paying and the staff member concerned shall not receive the education allowance mentioned in the bullet point(s) above.

The costs covered by CEPOL shall be:

  • The registration and attendance fees at international schools
  • The transportation costs
  • Excluding all other costs as described on the Commission decision C(2004)131-53-2004 on general implementing provisions for the grant of the education allowance.

In addition, CEPOL will provide benefits and entitlements in line with those of European Union Civil Servants. Such entitlements will be established based on the necessary documents provided by the newly recruited staff member upon taking up duty with CEPOL.

The successful candidate shall undergo a probation period of 9 months.

For reasons related to CEPOL’s operational requirements, the candidate may be required to be available at short notice.

The highest scoring candidates exceeding the threshold defined in advance by the Selection Committee shall be invited for interview and written test. Maximum number of candidates to be invited for interview shall not exceed 12. Interview and written test will be arranged online.

The information provided in applications is subject to EU legislation on protection of personal data and confidentiality of information.

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Only candidates who achieve 65% of the total scores available for the interview and written test can be included in a Reserve List. The reserve list will be valid until 31 December 2024 and may be extended by the decision of the Appointing Authority of CEPOL. (Please be aware that placement on a reserve list in no way guarantees future employment at CEPOL.)

Proven professional experience within an international organization’s procurement activities, including contract preparation, drafting/reviewing the related procurement documentation/guidelines (Please describe the tasks you carried out and the duration);

Experience in Open or Negotiated Procurement Procedures with min. 5 tenderers. Please list max 3 examples. Please specify your involvement, level of responsibility and details of the procedures;

Experience in the preparation of annual Procurement Plan (Please describe the duration and your role);

Experience in coordination of a small team (please describe the size of the team and the duration of your role);

Excellent drafting and communication skills in English;

Knowledge of the EU Financial Regulation and the EU Procurement Framework in general (please describe how this knowledge you used in your work);

Knowledge of applications: ABAC LCK, PPMT, eTendering, ARES, any other relevant eProcurment application (please list);

Experience in producing periodical and ad hoc reports on Procurement activities and contract management (please give examples);

This opportunity is closed to applications.