View Vacancy -- 2018-CA-02 - Administrative Assistant to CEPOL training activities - to establish a reserve list
- To support liaising on administrative matters with a variety of external partners, such as the Member States/CEPOL national units, participants, EU bodies and Agencies, service providers etc;
- To support and facilitate auditing activities;
- To draft reports for internal as well as external audiences on organisational and financial aspects;
- To organise training activities in accordance with CEPOL rules, procedures and quality standards in particular all elements linked to logistics;
- To collect reports from participants and data for evaluation purposes;
- To carry out the necessary administrative tasks, such us sending/receiving emails, filing emails and documents, printing, preparing documents based on templates;
- To collaborate in the operational and financial management;
- To perform financial initiation tasks;
- To support the planning and implementation via the relevant electronic platforms on CEPOL's Learning Management System.
In addition, in order to be eligible the candidate must:
- Be a national of a Member State of the Union;
- Be entitled to his or her full rights as a citizen;
- Have fulfilled any obligations imposed by the applicable laws on military service;
- Meet the character requirements for the duties involved;
- Be physically fit to perform the duties linked to the post; and
- Have a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union.
A level of post-secondary education attested by diploma
or
a level of secondary education attested by diploma giving access to post-secondary education and appropiate professional experience of at least 3 years gained after obtaining the diploma.
This recruitment procedure aims to establish a reserve list for future open posts at CEPOL. A contract offer will be made as a member of the Contract Agent staff of the agency in accordance with the Conditions of Employment of Other Servants of the European Communities for a five year period, which may be renewed for an additional 5 years. The third contract will be for an indefinite period. The successful candidate will be recruited as Administrative Assistant – FG III.
The basic monthly net pay for this post is EUR 1,741.18 (grade 8), EUR 1,969.25 (grade 9) or EUR 2,139.99 (grade 10). The correction coefficient (on the date of publication of this vacancy notice is 74.5% for Hungary and is already taken in consideration for these amounts.
The grade is determined on the basis of professional experience gained after obtaining the diploma of an education required for the position and in line with applicable implementing rules.
In addition, based on personal situation, the following allowances might be granted:
- Expatriation or foreign residence allowance: 16% or 4% of the basic pay.
- Annual travel allowance: staff who are entitled to the expatriation (16%) or foreign residence (4%) allowance are entitled to be paid each calendar year a sum representing the cost of travel from the place of employment to the place of origin for themselves and, if they are entitled to the household allowance, for their spouse and dependents (less than age of 2)
- Household allowance
- Allowance for a dependent child or person treated as such:
- Pre-school allowance:
- Education allowance:
- School fees: paid by CEPOL for dependent children who joined the staff member in changing the residence to fully respect the article 20 of the Staff Regulations. The school shall be considered as non-fee paying and the staff member concerned shall not receive the education allowance mentioned in the bullet point(s) above.
The costs covered by CEPOL shall be:
- The registration and attendance fees at international schools
- The transportation costs
- Excluding all other costs as described on the Commission decision C(2004)131-53-2004 on general implementing provisions for the grant of the education allowance.
In addition, CEPOL will provide benefits and entitlements in line with those of European Union Civil Servants. Such entitlements will be established based on the necessary documents provided by the newly recruited staff member upon taking up duty with CEPOL.
The successful candidate shall undergo a probation period of 9 months.
For reasons related to CEPOL’s operational requirements, the candidate may be required to be available at short notice.
The highest scoring candidates exceeding the threshold defined in advance by the Selection Committee shall be invited for interview and written test. Maximum number of candidates to be invited for interview and written test shall not exceed 10. Interview and written test will be held in person in Budapest, Hungary.
The information provided in applications is subject to EU legislation on protection of personal data and confidentiality of information.
Only candidates who achieve 65% of the total scores available for written test and interview can be included in the Reserve List. The reserve list will be valid until 31 December 2019 and may be extended by the decision of the Appointing Authority of CEPOL. (Please be aware that placement on a reserve list in no way guarantees future employment at CEPOL.)
Experience in organising international residential training events;
Good analytical, evaluation and proven reporting skills in English;
Knowledge of EU Cooperation within the Law Enforcement area;
Proven experience to manage various inter-dependent tasks and set priorities in a complex administrative environment (please give up to 5 examples);
Solid experience with Microsoft Office applications in particular Excel (using formulas and pivot tables) and Outlook;
Working experience at an international environment;
Experience with Moodle based learning management systems or other e-learning applications;
Proven experience in financial management;
Experience with the use of Microsoft Dynamics CRM tool or other CRM based software;
This opportunity is closed to applications.