View Vacancy -- 2019-CA-01 - Planning Officer

Contract agent
Function group IV
20,000 € - 29,999 €

The Planning officer is responsible for the comprehensive planning of CEPOL single programming documents and the related activities.

  • Development and necessary updating of the drafts for Single Programming documents in close cooperation with officers in charge for CEPOL’s operations and corporate services,
  • Assessing the risks and the impact of new initiatives in close cooperation with the relevant units;
  • Advisory role to CEPOL management concerning business planning;
  • Overall driver role for CEPOL’s multi-annual business planning cycle, in consideration of political developments in the JHA area and the expectations of CEPOL’s partners and stakeholders.

In addition, in order to be eligible the candidate must:

  • Be a national of a Member State of the Union;
  • Be entitled to his or her full rights as a citizen;
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Meet the character requirements for the duties involved;
  • Be physically fit to perform the duties linked to the post; and
  • Have a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union.

A level of education which corresponds to completed university studies of at least three years attested by a diploma and appropiate professional experience of at least one year.


In addition to the above at least 2 years of relevant and proven professional experience gained after obtaining the diploma.

A contract offer will be made as a member of the Contract Agent staff of the agency in accordance with the Conditions of Employment of Other Servants of the European Communities for a fixed period of 12 months (temporary replacement). The successful candidate will be recruited as Planning Officer – FGIV.

The basic monthly net pay for this post is EUR 2,100.42 (Grade 13), EUR 2,273.55 (Grade 14) or EUR 2,839.92 (Grade 16). The correction coefficient (on the date of publication of this vacancy notice) is 71,9% for Hungary and is already taken in consideration for these amounts.

The grade is determined on the basis of professional experience gained after obtaining the diploma of an education required for the position and in line with applicable implementing rules.

In addition, based on personal situation, the following allowances might be granted:

  • Expatriation or foreign residence allowance: 16% or 4% of the basic pay.
  • Annual travel allowance: staff who are entitled to the expatriation (16%) or foreign residence (4%) allowance are entitled to be paid each calendar year a sum representing the cost of travel from the place of employment to the place of origin for themselves and, if they are entitled to the household allowance, for their spouse and dependents (less than age of 2)
  • Household allowance
  • Allowance for a dependent child or person treated as such:
    • Pre-school allowance:
    • Education allowance:
    • School fees: paid by CEPOL for dependent children who joined the staff member in changing the residence to fully respect the article 20 of the Staff Regulations. The school shall be considered as non-fee paying and the staff member concerned shall not receive the education allowance mentioned in the bullet point(s) above.

The costs covered by CEPOL shall be:

  • The registration and attendance fees at international schools
  • The transportation costs
  • Excluding all other costs as described on the Commission decision C(2004)131-53-2004 on general implementing provisions for the grant of the education allowance.

In addition, CEPOL will provide benefits and entitlements in line with those of European Union Civil Servants. Such entitlements will be established based on the necessary documents provided by the newly recruited staff member upon taking up duty with CEPOL.

The successful candidate shall undergo a probation period of 9 months.

For reasons related to CEPOL’s operational requirements, the candidate may be required to be available at short notice.

The highest scoring candidates exceeding the threshold defined in advance by the Selection Committee shall be invited for interview. Maximum number of candidates to be invited for interview shall not exceed 10. Interview and written test will be held in person in Budapest, Hungary.

The information provided in applications is subject to EU legislation on protection of personal data and confidentiality of information.

Only candidates who achieve 62% of the total scores available for written test and interview can be included in the Reserve List. The reserve list will be valid until 31 December 2020 and may be extended by the decision of the Appointing Authority of CEPOL. (Please be aware that placement on a reserve list in no way guarantees future employment at CEPOL.)

Proven professional experience in annual and multi-annual work programme planning at corporate/organisational level;

Proven ability to translate corporate strategies into SMART objectives (please give relevant examples based on your work experience);

Excellent drafting and communication skills in English;

Experience in implementation, monitoring and reporting based on planning documents;

Knowledge of the European Union institutions and mechanisms (please describe);

Experience in the justice and home affairs policy area;

Experience in activity based management (ABM) and activity based budgeting (ABB);

Experience in formulating and reporting on the implementation of indicators;

This opportunity is closed to applications.